Personnel Affairs Assistant

The Agricultural Development Fund (ADF) will act as a second-tier wholesale lending institution that will lend to intermediaries in the agricultural value chain, who will then on-lend to small commercial farmers, defined as farmers with 1-30 hectares. ADF is capitalized by a $100 million grant provided by the United States Government to the Government of the Islamic Republic of Afghanistan to increase lending to the agriculture sector to create a more competitive agriculture sector through expanded agricultural production and increased incomes for agricultural households. ADF will lend directly and indirectly to banks, non-bank financial institutions, credit unions, microfinance institutions and non-financial intermediaries such as private farmer associations, farm stores, agricultural depots, food processors, agribusinesses and other market participants and informal providers of finance that support the development of agricultural value chains in Afghanistan and can enhance the supply of agricultural credit to the end-borrowers at the farm level. Until it transitions to the Government of Afghanistan in 2014, the ADF is managed by the Agriculture Credit Enhancement (ACE) program a USAID contract.

1.File and label all Personnel Affairs files and documents of the PA Department.

2.Ensure that the filing system is up to date and that all PA documents are properly maintained.

3.Maintain and regularly update employees’ personal files.

4.Prepare personnel files for newly hired employees.

5.Perform general administrative duties, including but not limited to photocopying, filing, and scanning PA documents.

6.Review staff timesheets on a monthly basis to ensure that attendance and timesheets are properly checked and completed.

7.Assist in tracking employee leave and updating timesheets on a monthly basis.

8.Check staff timesheets against attendance reports and ensure that both records are consistent.

9.Prepare interview packages for panel members whenever interviews are scheduled.

10.Maintain strict confidentiality of Personnel Affairs matters and information.

11.Maintain proper records of recruitment files.

12.Provide copies of new employees’ agreements and Tazkiras to the Finance Department.

13.Provide documents or copies of documents to other departments whenever required.

14.Submit or collect PA-related documents to or from other departments, as required.

15.Prepare PA documents for Internal Audit/External Audit review whenever requested.

16.Perform any other related duties assigned by the supervisor.

• At least a 12th-grade education or equivalent qualification.

• 1–2 years of experience in filing, document preparation, staff attendance administration, and other administrative activities.

• Excellent communication skills.

• Good follow-up and organizational skills.

• Strong attention to detail and accuracy.

• Ability to work under pressure and meet deadlines.

• Proficiency in Pashto or Persian and familiarity with English.

• Familiarity with the MS Office package, particularly Microsoft Word and Excel.

• Basic knowledge of Personnel Affairs/HR procedures and practices is an advantage.

All interested qualified applicants are encouraged to send their CV and Cover Letter indicating the position title and vacancy number (ADF- 284 ) in the subject line before the closing date to the below email address.