HIVA Focal Point (Female Only) (Re Announced)

About Afghanistan Research, Development and Health Organization (ARDHO)

Afghanistan Research, Development and Health Organization (ARDHO) is a non-governmental, non-political, non-for-profit and independent organization developed in 2019 by a group of community development and research specialists and registered with the Ministry of Economy (registration number: 4727). The aim of the organization is to contribute to the development of Afghanistan as an integral part of the international community. It envisages accomplishing its aims by building local capacities, generating evidence in various disciplines, promoting evidence-based best practices, and implementing developmental projects aimed at Community Development at the grass root level. ARDHO services include planning of humanitarian and development projects, designing feasibility studies, and management of community-based interventions for the development of target communities through best practices. ARDHO considers a multi-sectoral approach to Community Development and hence ensures its services to be offered through an extended range of sectors spanning health, Nutrition, Research, Education, WASH, Food Security and livelihood. It also tries to ensure that women empowerment, as a key cross-cutting issue, is at the center of Community Development. ARDHO has access to most of the provinces of Afghanistan with greatest acceptance.

Job Description

Position Purpose

The Provincial HIVA Focal Point provides provincial leadership for the coordinated implementation, quality assurance, monitoring and reporting of HIVA project interventions in Badghis . The postholder serves as the primary link between supported health facilities, provincial stakeholders and the Kabul programme team, ensuring that activities are delivered on time, evidence is reliable, clinical mentorship is followed through, resources are used responsibly, and services comply with applicable national protocols, donor requirements and ARDHO standards.

Expected Contribution

• Translate the approved work plan into coordinated provincial implementation across supported facilities.
• Strengthen the quality and continuity of maternal, newborn and other HIVA-supported health services through supervision, coaching and corrective follow-up.
• Maintain credible programme evidence through accurate data verification, timely reporting and complete documentation.
• Anticipate operational, supply, safeguarding and security risks and escalate critical issues early.

Key Accountabilities and Responsibilities

• Provincial Project Leadership and Coordination
• Develop and maintain a detailed provincial activity schedule derived from the approved project work plan, including targets, responsible persons, dependencies and reporting deadlines.
• Coordinate and oversee implementation across assigned health facilities, ensuring consistency with project objectives, approved budgets, technical guidance and donor commitments.
• Track daily and weekly implementation status; identify delays, bottlenecks or deviations; agree corrective actions; and escalate issues requiring central-level decisions.
• Maintain structured communication with facility teams, clinical mentors and the Kabul office so decisions, risks and operational changes are communicated promptly.
• Convene or participate in provincial coordination meetings, field reviews and implementation sessions; document decisions, owners and deadlines and follow through to closure.
• Support integration of HIVA interventions within existing health services to strengthen continuity, efficiency, local ownership and sustainability.
• Ensure activities are delivered in a culturally appropriate, gender-responsive and community-oriented manner that promotes access, dignity and acceptance.
• Stakeholder Engagement and Representation
• Serve as ARDHO’s designated provincial contact for day-to-day HIVA project coordination within the limits of delegated authority.
• Maintain professional working relationships with Provincial Public Health Directorate representatives, health-facility leadership, community structures, implementing partners and other relevant stakeholders.
• Communicate project scope, implementation status, challenges and agreed actions accurately and consistently, without making commitments beyond approved authority.
• Represent ARDHO in authorized meetings and technical forums; prepare briefing points in advance and submit concise meeting records and follow-up actions.
• Promote community feedback and accountability, ensuring significant concerns are recorded, referred and followed through under ARDHO procedures.
• Monitoring, Data Quality and Reporting
• Maintain a provincial monitoring calendar covering facility visits, mentorship follow-up, data-verification activities, report deadlines and review meetings.
• Collect, review and validate routine programme data from supported facilities, checking completeness, internal consistency, source-document alignment and unusual variances before submission.
• Work with facility teams to correct data-quality gaps and strengthen registers, reporting tools, filing systems and evidence retention.
• Prepare accurate, analytical and timely weekly and monthly progress reports that compare results against targets, explain variances, identify risks and recommend management action.
• Support preparation of quarterly and annual summaries, mentorship-visit schedules, presentation materials, success examples and other programme documentation as requested.
• Maintain an organized electronic and hard-copy filing system for plans, reports, attendance records, supervision tools, action plans, meeting minutes and approved correspondence.
• Protect patient, staff and project information, applying confidentiality and authorized information-sharing requirements at all times.
• Clinical Quality Assurance and Supportive Supervision
• Conduct regular supportive-supervision visits using approved tools to assess service quality, protocol adherence, staff performance, documentation and patient-centred care.
• Verify compliance with Ministry of Public Health guidance, relevant national standards, HIVA technical requirements and ARDHO quality benchmarks.
• Document service-delivery gaps, analyse likely causes and agree practical corrective action plans with clear owners, deadlines and verification methods.
• Monitor completion and effectiveness of corrective actions and escalate recurring or high-risk deficiencies to technical and programme leadership.
• Conduct post-mentorship follow-up with facilities visited by clinical mentors and document whether agreed practice improvements are being applied.
• Provide clinical mentors with current information on maternal and newborn health and HII initiatives as defined in project technical guidance, and coordinate required follow-up.
• Capacity Development and Mentorship
• Assess learning needs through supervision findings, data reviews, staff consultation and observed performance gaps.
• Support the design, scheduling and delivery of competency-focused training, orientation, refresher sessions and on-the-job coaching for relevant health-facility personnel.
• Provide respectful, practical and evidence-based mentorship to clinicians, nurses, midwives, community health workers and other assigned personnel within the postholder’s professional competence.
• Participate as trainer, co-facilitator or trainee in authorized provincial and central training events and complete all required training documentation.
• Promote peer learning, case review and dissemination of approved good practices across supported facilities.
• Evaluate whether training has changed knowledge, practice or service quality and recommend additional support where improvement is not sustained.
• Medicines, Supplies and Resource Stewardship
• Monitor the availability, condition, storage and appropriate use of essential medicines, medical supplies, equipment and project materials at supported facilities.
• Review stock records and consumption patterns, identify potential shortages, expiry risks, overstocking or unusual usage and report them through the appropriate channel.
• Support realistic forecasting and timely requests based on service trends, planned activities and verified facility needs.
• Coordinate with logistics and supply-chain colleagues regarding approved procurement, delivery, distribution and receipt of commodities.
• Verify that facility-level records support accountability and traceability and that project resources are used only for authorized purposes.
• Promptly report stock-outs, losses, damage, suspected diversion or other material control concerns.
• Risk, Safety, Safeguarding and Compliance
• Maintain a provincial risk and issue log covering operational, technical, supply, financial, access, safety, security and reputational risks.
• Monitor changing field conditions and early-warning indicators; recommend proportionate mitigation and contingency measures to protect service continuity.
• Immediately report critical incidents, serious service-quality concerns, safeguarding allegations, fraud indicators and significant security developments through approved channels.
• Comply with and promote ARDHO policies on PSEAH, child safeguarding, code of conduct, confidentiality, anti-fraud, health and safety and grievance response.
• Ensure field activities apply do-no-harm, non-discrimination, informed participation and respect for patient dignity and privacy.
• Support implementation of approved contingency plans and document lessons after disruptions or significant incidents.

Zero Tolerance for SEA/H

ARDHO has zero tolerance for Sexual Exploitation, Abuse and Harassment (SEA/H). All employees, consultants, volunteers, and representatives are strictly required to maintain professional conduct and comply with ARDHO’s PSEA/H, Safeguarding, Code of Conduct, and related policies. Any form of sexual exploitation, sexual abuse, sexual harassment, abuse of power, or other misconduct is strictly prohibited and will be addressed through ARDHO’s established reporting, investigation, and disciplinary procedures.

• Minimum 3-4 progressively years of progressively responsible experience in health-project implementation, provincial coordination, supportive supervision or quality improvement; five years is preferred for candidates without an advanced qualification.

• Demonstrated experience supporting maternal and newborn health, reproductive health, primary health care or a comparable facility-based health programme.

• Practical experience conducting health-facility supervision, mentoring clinical personnel, documenting quality gaps and monitoring corrective action plans.

• Experience collecting, validating, analysing and reporting routine health data using facility registers and standardized programme tools.

• Experience coordinating with provincial health authorities, facility leadership, community structures and NGO programme teams.

• Experience monitoring medicines, medical supplies or equipment and working with logistics or supply-chain functions.

• Previous work with an NGO, INGO, UN-funded partner or donor-supported health programme is highly desirable.

• Proven ability to work effectively and safely in remote, resource-constrained and culturally diverse environments.

Technical Knowledge

• Working knowledge of Afghanistan’s health-service context and applicable Ministry of Public Health protocols.

• Understanding of maternal and newborn health quality improvement, clinical mentorship and respectful patient-centred care.

• Knowledge of results-based management, supportive supervision, data-quality assessment, risk management and corrective-action follow-up.

Awareness of PSEAH, safeguarding, confidentiality, accountability to affected people, fraud prevention and occupational safety responsibilities.

Interested and qualified candidates are invited to submit their updated CV and Cover Letter to the following email address:

Email: [email protected]

Please clearly mention the Position Title and Vacancy Number in the subject line of the email.

Example

Subject: Provincial HIVA Focal Point– ARDHO-HR-VC-031

Only shortlisted candidates will be contacted for further assessment.

Note: Applications submitted without mentioning the correct position title and vacancy number in the email subject line may not be considered.