Assistant - Administration

About the Company

DACAAR is a non-governmental, humanitarian organization that supports sustainable development in Afghanistan through promoting the ability of local communities to decide upon and manage their own development process. The organisation employs around 900 staff (National & International). Core thematic areas are: Water, Sanitation & Hygiene; Natural Resource Management; Small Scale Enterprise Development; Women’s Economic Opportunities.

DACAAR is an equal opportunity employer dedicated to promoting a diverse workforce. We warmly invite applications from all segments of society. Each candidate will be assessed based solely on their individual merits. We particularly encourage qualified individuals with disabilities to apply.

Job Summary

Position Description:

To assist the Admin Officer with administrative matters and ensure compliance with DACAAR administrative procedures when preparing administrative documents.

Specific Tasks and Responsibilities:

• Preparing Recruitments, PAFs (Personal Action Form), Flight Bookings and Filling any other Forms required for the employees.
• To assist the Admin Officer in preparing recruitment instruction documents for newly required staff for the program and its regional offices.
• To assist the Admin Officer in Prepare and process Personal Action Form (PAF) for newly hired, transferred and terminated staff of the program and its regional offices.
• To assist the Admin Officer in Checking and organizing recruitment and exit procedure documents when the recruitment is done in regional offices before submitting to the HR Department for making contract.
• To assist the Admin Officer in Updating HR Department of project-based staff contracts’ extension or suspension when a project is extended, suspended, completed or a project activities are resumed/new fund is available.
• To assist the Admin Officer in Updating permanent and project-based staff list of the program and regional offices to submit them to HR Department on monthly base for further processing,
• Collect and check of time sheets of the program and regional offices staff and submit to HR Department for further processing
• Check attendance sheets of field Staff and update their leave balances.
• Check and deliver documents received by pouch, to relevant staff in the main office.
• Keep records of the pouch lists.
• Send hard copies of the documents to regional offices through pouches.
• To assist the Admin Officer in any computer work.
• Send and receive pouch, submit it to all relevant Departments and collect the documents to be sent to regional offices.
• Check attendance sheets of field Staff and update their leave balances.
• To keep and manage the files / keep supervised them in manageable and efficient order.
• The holder of this position must strictly follow the organization’s existing security policies, procedures and daily instructions of the safety personnel.
• Any other tasks given by Admin Officer / Deputy Director /Head of the Program.

Education

Bachelor’s degree in business administration (BBA)

Experience

Minimum 3-5 years of relevant experience in administrative support and office management tasks, preferably with INGOs.

Other qualifications and advantages

Strong communication skills (both oral and written)

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Excellent prioritization and time management skills

Ability to handle multiple tasks and meet deadlines

Skilled in organizing files, documents, and records systematically

Knowledge of office equipment (printers, scanners, projectors, etc.)

Basic knowledge of procurement and inventory management

Familiar with administrative procedures and systems

Strong interpersonal and teamwork skills

Ability to maintain confidentiality and professionalism

Skilled in report writing and proactive in supporting the team.

Languages

Oral & Written fluency in English, Pashto and Dari is required.

Employment benefits

Good training opportunities to enhance employees’ skills

Severance pay: one-month salary per year of service

24 days of paid annual leave per year

10 days of paid sick leave per year

2 days’ weekend

Eid bonus on both Eids (after the completion of three-month service)

45 days of paid Hajj leave (after the completion of one-year service)

90 days of paid maternity leave for female employees (after the completion of three-month service)

5 days of paid paternity leave for male employees (after the completion of three-month service)

Public holidays (According to the approved public holiday’s list).

Pick and drop Allowance AFN (2000/month)

Procedure for submission of applications

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to [email protected] or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note

Applications without DACAAR’s UPDATED Job Application Form will not be considered.

Application without Vacancy Number will not be considered.

UPDATED DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, ACBAR Website: www.acbar.org/; jobs.af websites, and DACAAR Main Office Kabul.

Applications submitted as .RAR file or if the size exceeds 2MB, will not be accepted by the system

Only Short-listed candidates will be contacted and called for the written test/ interview.

The salary would be paid in AFN according to the actual exchange rate.

DACAAR Commitment to Safeguarding

DACAAR is dedicated to preventing any form of inappropriate behaviour in the workplace, including sexual harassment, exploitation, abuse, and financial misconduct. We also prioritize the well-being of children, young people, adults, and beneficiaries with whom we interact. All staff members are expected to uphold this commitment as outlined in our code of conduct.

We emphasize the importance of recruiting individuals who align with and exemplify our values.

The person in this role will receive the necessary training and is responsible for understanding and adhering to the organization's safeguarding policies. All job offers will be contingent upon satisfactory references and appropriate screening checks, which may include criminal background and terrorism finance checks.

DACAAR is also a participant in the Inter Agency Misconduct Disclosure Scheme. In accordance with this Scheme, we will seek information from previous employers of job applicants regarding any findings related to sexual exploitation, abuse, and harassment during their tenure, as well as any ongoing investigations at the time of their departure. By submitting an application, candidates acknowledge their understanding of these recruitment processes.

Kabul Office Address

DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan

Phone: (+93) 0202230752/ (+93) 0202230753

E-mail: [email protected]

Web site: www.dacaar.org