Procurement Assistant (Re Announced)

About the Company

Watan Development and Initiative Organization is a non-governmental, nonprofit, non-partisan, and independent organization dedicated to empowering and uplifting communities through sustainable development, promoting social justice, and enhancing the well-being of individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over five hundred individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has adopted the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

Job Summary
 

The Procurement Assistant will provide procurement and compliance support to WDIO projects in the provincial office. Ensure compliance with organizational and donor procurement guidelines, and maintain accurate procurement records and documentation. PA reports to the Project Manager in the provincial office and the Procurement Officer in the central office.

Roles and Responsibilities:

• Preparation of purchase orders and taking the approval of procurement and Finance for each purchase,
• Deliveries of the goods after purchase to stock or to the required department or and keeping copies of delivery notes for purchasing proof,
• Any advance taken from the finance department is to justify the advances by required documents such as original bill receipt signed by parties, purchaser and supplier, internal order form signed by a logistic officer, purchase order or contract signed by logistic, finance, and Project Manager, and a delivery note signed by the stock responsible.
• Purchase necessary tools on time for any emergency order,
• Update all order sheets daily and send them to all at the end of the week,
• Perform any other required project-related tasks.
• Assist in preparing and issuing requests for quotations (RFQs), tenders, and purchase orders.
• Collect and review supplier quotations to ensure compliance with specifications.
• Support bid evaluation and vendor selection processes.
• Maintain procurement files, contracts, and supplier databases.
• Ensure all procurement activities are documented and filed according to organizational standards and policy.
• Communicate with suppliers regarding quotations, deliveries, and invoices.
• Track procurement requests and provide updates to program and finance teams.
• Support vendor performance monitoring and maintain updated supplier records.
• Assist in organizing procurement committee meetings and preparing minutes.
• Support logistics arrangements for the delivery and distribution of goods.
• Provide administrative support to the procurement unit as required.
• Maintain procurement files, contracts, and supplier databases.
• Ensure all procurement activities are documented and filed according to organizational standards.
• Verify that procurement transactions comply with donor and organizational policies.
• another task by the line manager.

The applicant must have a university or equivalent degree from a recognized institute in accounting/finance, BBA, management, political science, or any other related field.

At least 3 years of relevant working experience

Knowledge of procurement regulations and compliance standards.

Good organizational and record-keeping skills.

Excellent knowledge and experience in office packages.

Strong organizational and communication abilities.

Excellent writing and speaking of Pashto, Dari & English

Excellent interpersonal, communication, teamwork, & presentation skills are required. Ability to communicate effectively & maintain rapport with all levels of employees is required.

• WDIO maintains a strict zero-tolerance policy toward sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, and any conduct

incompatible with the aims and objectives of the organization. WDIO is equally committed to robust child safeguarding principles and ensuring a safe, respectful, and

ethical working environment for all.

All WDIO personnel, including applicants and selected candidates, are expected to fully adhere to these standards at all times. As part of WDIO’s safeguarding and integrity

measures, all candidates will undergo rigorous reference and background checks. These checks may include verification of past misconduct related to SEA, sexual

harassment, child safeguarding violations, corruption, academic credentials, and employment history. Candidates may also be required to provide additional information during the selection process.

Interested applicants could submit their CV and cover letter via the link below

https://ee.kobotoolbox.org/single/xjPbvi3K