Finance & Administration Officer

About the Company

Modern Boost Technology is a digital platform company delivering scalable solutions across messaging, education, financial services, workforce management, and media. We design, develop, and operate innovative platforms that enable businesses, organizations, and individuals to deliver digital services efficiently.

Job Summary

Finance and Accounting

• Maintain accurate and up-to-date financial records, accounting entries and supporting documentation.
• Record income, expenses, payments, receipts and other financial transactions in the accounting system.
• Prepare and maintain cashbooks, payment vouchers, receipt vouchers, journal entries and general ledger records.
• Manage accounts payable and receivable, ensuring timely follow-up and settlement of outstanding balances.
• Review supplier invoices, purchase orders, delivery notes and supporting documents before processing payments.
• Conduct regular bank reconciliations and investigate discrepancies between accounting records and bank statements.
• Maintain proper cash management procedures and monitor available cash and bank balances.
• Ensure that financial transactions are properly classified, recorded and supported by valid documentation.

Financial Reporting and Budget Management

• Prepare monthly, quarterly and annual financial reports for management review.
• Assist in preparing income statements, balance sheets, cash flow reports and other financial statements.
• Monitor actual expenditures against approved budgets and identify variances.
• Prepare budget variance analysis and provide explanations for significant differences.
• Support the preparation of departmental budgets, cash flow forecasts and financial plans.
• Maintain financial data and records required for management reporting and decision-making.
• Ensure that financial reports are accurate, complete and submitted within established deadlines.

Procurement and Payment Management

• Coordinate procurement activities from purchase requests through supplier payment.
• Obtain quotations and support supplier evaluation in accordance with company procurement procedures.
• Prepare and maintain purchase orders, procurement records and supplier documentation.
• Verify that goods and services received are consistent with approved purchase requests and purchase orders.
• Ensure that all payments are supported by appropriate documentation and authorized approvals.
• Identify discrepancies in invoices, purchase orders or delivery documents and resolve them before payment.
• Maintain an organized supplier database and track outstanding payments.

Administration and Office Management

• Manage general office administration and support the smooth operation of the workplace.
• Maintain organized physical and electronic filing systems for contracts, invoices, receipts, financial records and administrative documents.
• Maintain employee records, attendance documentation and other administrative files in accordance with company policies.
• Coordinate office supplies, stationery, equipment and other administrative requirements.
• Maintain asset registers and inventory records, including asset identification, assignment, movement and disposal.
• Monitor office facilities, utilities and administrative expenses.
• Support management meetings, internal communications and administrative coordination.
• Assist with preparing official letters, internal memos, administrative reports and other documentation.

Internal Controls, Compliance and Risk Management

• Ensure that financial transactions comply with company policies, approved budgets and authorization procedures.
• Apply appropriate internal controls to prevent errors, fraud, unauthorized payments and misuse of company resources.
• Maintain segregation of duties wherever practical.
• Ensure that financial and administrative documents are properly reviewed, approved and retained.
• Identify and report irregularities, duplicate transactions, unsupported expenses or other financial discrepancies.
• Maintain confidentiality of financial information, employee records, contracts and other sensitive company data.
• Support internal and external audits by providing accurate records and required documentation.
• Follow applicable legal, tax and regulatory requirements relevant to the company's operations.

Excel, Accounting Systems and Data Management

• Use accounting software and Microsoft Excel to maintain financial records and prepare reports.
• Apply Excel functions such as SUM, IF, SUMIF, VLOOKUP/XLOOKUP, filters and PivotTables for financial analysis.
• Maintain structured financial databases and reporting templates.
• Reconcile data across accounting records, bank statements, invoices and supporting documents.
• Identify and correct accounting errors through properly documented adjustments.
• Support improvements in financial reporting systems, templates and administrative processes.

Bachelor's degree in Finance, Accounting, Business Administration, Economics or a related field.

Professional accounting qualifications or relevant certifications will be considered an advantage.

Relevant training in financial management, accounting software, procurement or administration is desirable.

Minimum of 2–3 years of relevant experience in finance, accounting, administration or a related position.

Demonstrated experience in financial reporting, payment processing, bank reconciliation and budget monitoring.

Experience in procurement, supplier coordination, inventory management and office administration.

Experience working with private companies, technology companies, NGOs or donor-funded projects is an advantage.

Previous experience using accounting software and financial reporting tools is required.

Interested candidates should submit updated CV

Email: [email protected]