Cash Distributor

Citizen Organization for Advocacy and Resilience, COAR (formally Coordination of Afghan Relief) CoAR is an Afghan, independent, nonpolitical, non-sectarian, and non-for profit organization established in 1989 and registered formally with the ministry of Economy. COAR actively bridging between donors of humanitarian aid and rural Afghan communities severely affected by almost four decades of wars, internal conflicts, natural and manmade disasters, and complexities. COAR endeavors to reach the unreached and embark on strengthening local coping mechanisms to enable communities to find durable local solutions to their local problems and encourage self-reliance and sustainability. COAR works with communities to proactively utilize their own scarce and limited resource the most efficient and effective way and discourage a culture of aid dependency, except in times of disasters and extreme poverty. COAR has maintained the access of beneficiaries to basic services with strict observation of humanitarian principles of Independence, Neutrality and impartiality in practice.

QUALIFICATION AND SKILLS

Education: A Bachelor’s degree in finance, accounting, business administration, social sciences, or a related field is an advantage.

Experience: At least 2-3 years of relevant experience in cash assistance, cash distribution, payment processing, finance, registration, or humanitarian/development projects is preferred. Experience working with returnees, IDPs, or vulnerable households is an advantage.

Skills: Strong numeracy and attention to detail; ability to verify recipient identities and maintain accurate payment records; basic computer skills and familiarity with Excel or digital data tools; good communication and conflict-sensitive interpersonal skills; ability to follow cash-handling and reconciliation procedures; fluency in Pashto and/or Dari. English and experience with digital payment or beneficiary-management systems are an advantage. Data quality: Checking completeness, applying validation rules and skip logic, and identifying duplicate or inconsistent records. Digital data management: Securely uploading and synchronizing data, managing devices, and reporting technical problems. Microsoft Excel: Experience with basic data management is an advantage.

WORK CONDITIONS

• Working hours: As per COAR’s staff policy and approved project schedule. Flexibility may be required during cash-distribution days, including early starts or extended hours.
• Travel: Regular travel to assigned distribution sites in provinces as required by project activities.

• Primary Responsibilities
• Prepare distribution materials, beneficiary lists, payment forms, receipts, registers, tokens, and other approved documents before each distribution, in line with NRC and donor-approved procedures.
• Verify each recipient’s identity and eligibility against the approved beneficiary list and required identification or verification procedures before payment.
• Provide the approved cash-assistance amount to the correct eligible recipient, following the project’s authorization, cash-handling, and dual-control procedures.
• Explain the distribution process, approved assistance amount, recipient responsibilities, and available feedback or complaints channels in a clear and respectful manner.
• Promote safe, accessible, and dignified access for women, older people, persons with disabilities, and other recipients who may need assistance; coordinate female-staff support where appropriate.
• Do not make payments to unauthorized persons or release funds without the required verification and approval; refer exceptions to the designated supervisor.
• Technical Support and Expertise
• Use only approved distribution lists, payment sheets, receipts, and cash-distribution procedures; do not add, remove, or substitute recipients without written authorization from the designated supervisor.
• Obtain the required recipient signature, thumbprint, or other approved proof of receipt, and ensure each payment is recorded accurately and legibly.
• Check names, identification details, payment amounts, and recipient records; flag duplicate entries, missing documents, disputed identities, or other discrepancies for supervisor review before proceeding.
• Keep cash, payment records, beneficiary information, and supporting documents secure at all times; share them only with authorized personnel.
• Immediately report shortages, excess cash, suspected fraud, attempted interference, security concerns, or any mismatch between funds and payment records.
• Coordination and Collaboration
• Coordinate with the line manager, project team, finance team, payment-service provider where applicable, community representatives, and distribution-site staff to organize distribution schedules and safe access.
• Treat all recipients fairly and respectfully, maintain orderly queues, and support reasonable arrangements for people with disabilities, older people, pregnant women, and other people requiring assistance.
• Communicate that beneficiary selection and assistance amounts are determined through approved project procedures and NRC/donor criteria; do not make promises or change eligibility decisions.
• Help set up and close the distribution site, manage recipient flow, protect privacy, and follow site safety and crowd-management instructions.
• Monitoring and Reporting
• Maintain a daily distribution register showing recipients served, amounts paid, unsuccessful or deferred payments, and any exceptions, using approved forms.
• Reconcile cash received, cash paid, balances, and payment records with the supervisor or authorized finance staff at the end of each distribution; obtain confirmation of the reconciliation.
• Submit signed payment sheets, receipts, reconciliation records, and distribution reports within the required timeline and in accordance with NRC/donor documentation requirements; promptly report complaints, protection concerns, suspected fraud, or safeguarding incidents.
• Support post-distribution monitoring, spot checks, audits, and follow-up verification when requested by the project, finance, or MEAL team.
• Adherence to Policies, Safeguarding and Accountability
• Comply with COAR policies, financial procedures, cash-handling rules, the staff Code of Conduct, and applicable project, NRC, and donor requirements.
• Uphold safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), confidentiality, inclusion, and do-no-harm principles throughout distribution.
• Treat all recipients equally and without discrimination based on gender, age, disability, displacement status, ethnicity, or social background.
• Never request or accept fees, deductions, gifts, or favors from recipients; distribute the full approved amount and report any request for unofficial payment.
• Protect recipient data and payment information and disclose it only to authorized personnel for legitimate project purposes.
• Other Duties
• Participate in training on cash-distribution procedures, financial accountability, beneficiary verification, safeguarding, complaints handling, and data protection.
• Use cash, equipment, forms, and other project resources responsibly and maintain the security of all assigned materials.
• Perform other reasonable, job-related duties assigned by the line manager that are consistent with the position and project scope.

Interested and qualified candidates who are residents of Kandahar and Herat provinces are highly encourage to apply.

Please click on the button below to submit your application: https://coar.org.af/jobs-single?id=52