Supply Chain Associate (Fleet)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

Under the overall supervision of the Head of Supply Chain unit in Afghanistan and the direct supervision of the Supply Chain Officer -Logistics, the incumbent will be responsible and accountable for supporting the coordination of fleet management activities for IOM Mission in Kabul, Afghanistan measured by the below objectives.

·Support safe and efficient fleet operations.

·Maintain accurate fleet records and reports.

·Coordinate vehicle maintenance and servicing.

·Monitor vehicle utilization, fuel, and compliance.

Education

• Bachelor’s degree in business administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience.

or

• High School diploma with (5) five years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage

Experience

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
• Experience working in an international organisation an advantage.

SKILLS

• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Excellent communication and negotiation skills; and,
• Ability to establish realistic resource requirements to meet IOM needs.

Languages

For all Applicants, fluency in English is required (oral and written). Working knowledge of Pashto or Dari is required. Fluency in all national language(s) are highly advantages. Note: Qualified female candidates are highly encouraged to apply.

Required Competencies

Values

Inclusion and respect for diversity: respect promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• Coordinate and monitor the day-to-day fleet operations of the office in accordance with IOM policies, procedures, security requirements and established fleet management standards.
• Receive, review and coordinate approved vehicle requests from programme and support units, prepare daily vehicle schedules, allocate vehicles and drivers, and ensure efficient utilisation of the fleet.
• Maintain and monitor vehicle logbooks, movement records, mileage, fuel consumption and other fleet-related documentation, ensuring accuracy, completeness and timely updating.
• Coordinate preventive and corrective vehicle maintenance, including servicing, inspections, repairs and follow-up with workshops and service providers to minimise vehicle downtime.
• Monitor the validity and renewal of vehicle registration, insurance, roadworthiness certificates and other statutory or organisational documentation and ensure that all vehicles remain compliant.
• Monitor fuel consumption and related costs, analyse consumption patterns and identify significant variances or irregularities for appropriate follow-up.
• Coordinate the reporting and documentation of vehicle accidents, breakdowns, damages and other fleet incidents and ensure that required follow-up actions are completed in accordance with established procedures.
• Assist with the procurement of vehicles, spare parts, repairs, maintenance and transportation services, including preparation of technical specifications, solicitation of quotations, bid analysis and provision of technical inputs during evaluations.
• Conduct market surveys and support the identification, evaluation and management of fleet-related suppliers, including workshops, vehicle rental companies, spare-parts suppliers and other service providers.
• Maintain complete and accurate physical and electronic fleet records and prepare periodic reports on vehicle utilisation, maintenance, fuel consumption, costs, availability and other fleet performance indicators.
• Support fleet planning and budgeting by providing information on vehicle requirements, operating and maintenance costs, replacement needs and disposal of vehicles in accordance with IOM procedures.
• Provide technical guidance and training to drivers, junior SCM staff and relevant office personnel on fleet management procedures, vehicle safety, documentation, proper vehicle use and compliance requirements.
• Perform other relevant supply chain duties as may be assigned.

How to apply

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account

Application destination: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23482