Site Admin/Finance Officer

The Site Admin/Finance Officer supports transmission line and substation project operations by managing site level administrative and financial activities in coordination with Head Office. The role is responsible for petty cash handling, financial documentation, procurement support, asset and inventory control, and site logistics. The position supports HR functions at site level, including attendance management, onboarding facilitation, basic employee relations, and contract documentation. The officer ensures compliance with company policies, client requirements, and internal controls.

Education

Bachelor’s degree in business administration (BBA), Economics, Finance, Accounting, or other related fields.

Experience

3–5 years of relevant experience in administration and finance roles.

(work experience on transmission line and/or substation projects strongly preferred).

Technical Skills

Experience handling petty cash, site expenses, procurement support, and inventory control.

Proficiency in MS Office (especially Excel); familiarity with accounting or ERP systems is an advantage.

Strong coordination, reporting, and organizational skills with the ability to work in remote and challenging site environments.

Other Skills

Excellent analytical and problem-solving abilities.

Strong organizational and time-management skills.

Effective communication and interpersonal skills.

High level of integrity and attention to detail.

Ability to work independently and as part of a team.

Manage day-to-day administrative financial and HR activities at the transmission line or substation project site office in coordination with Head Office.

Maintain accurate site-level financial records, including petty cash, vouchers, invoices, receipts, and supporting documents.

Process site-related payments (labor, services, rentals, fuel, accommodation, utilities) in accordance with approved budgets and company procedures.

Monitor petty cash and site cash flow, prepare weekly and monthly cash usage and balance reports.

Support preparation and timely submission of site financial and cost reports to the Finance Department.

Review and verify supplier invoices, delivery notes, work completion confirmations, and service requests related to construction activities.

Coordinate site procurement requests for construction-related administrative needs (tools, consumables, safety items, office supplies) in liaison with Procurement.

Maintain updated site asset, equipment, and inventory records, including tools, generators, vehicles, and office equipment.

Oversee site facilities and camp administration, including offices, accommodation, utilities, cleaning, and security services.

Coordinate logistics and administrative arrangements for mobilization, demobilization, site meetings, inspections, and trainings.

Maintain attendance sheets, timesheets, and leave records for site staff and labor, and submit summaries to HR/Finance.

Support HR with contract documentation, onboarding logistics, ID cards, and personnel files for site-based employees.

Ensure compliance with company policies, client requirements, safety standards, and internal controls related to site admin and finance.

Assist during internal and external audits, client inspections, and client visits by providing required administrative and financial documentation.

Act as the primary coordination point between the project site and Head Office for administrative HR and financial matters.

Carry out any other tasks as assigned by the supervisor in support of project operations.

Interested and qualified applicants are highly encouraged to apply by clicking on the “Apply” pop-up button displayed while viewing the job vacancy. NOTE 1: Only short-listed candidates will be invited for written test/interview. NOTE 2: Kindly note that, given the urgency of this requirement, we reserve the right to select qualified candidates prior to the advertised closing date.