Logistics Associate (Workshop Supervisor/Foreman)

General description

Responsible for the Workshop supervision of all WFP Vehicular Assets Repairs and Maintenance in the Country/Area Office and co-ordinate these activities in accordance with the Procedures, Normative Guidelines and Business Rules as set by WFP.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION: Completion of secondary school education, supplemented by vocational training programme in automotive service technology or relevant mechanical/technical trainings for both Light and Heavy Vehicles preferably Diploma in Automotive Engineering, or any other relevant Diploma. EXPERIENCE: Held the position of Fleet Officer or Workshop Supervisor or similar job in a company/NGO with at least 6 years' experience gained in the relevant field.

Driver’s license/certification to operate commercial or light vehicles

following local rules and regulations. Good working knowledge of the complete Microsoft Office suite. Experience gained using a computerised Fleet Management System. LANGUAGES: Fluency in both oral and written communication in English and local languages (Pashto/Dari).

Key Tasks and Responsibilities

Under the direct supervision of immediate supervisor and in co-ordination with all Fleet staff, the incumbent shall perform the following duties:

Supervise scheduled maintenance & repair, overhaul, reconditioning, modifications, in a most efficient manner with the objective to ensure that all vehicles are maintained to a high standard and roadworthy condition.

Oversee the materials management aspect of the operation and in particular the controlling, justification and issuance of spare parts, tyres, lubricants & consumable materials.

Assist in the forecasting and requisitioning of spare parts: preparation of orders for spare parts/tires and materials required for the operation and submit these requests for the approval of the Workshop Manager.

Carefully record and maintain an inventory list of all tools & workshop equipment.

Provide oversight and supervision to all staff and ensure that the work is carried out to a satisfactory standard as required by the Organisation, including time-keeping and completion of timesheets.

Involved in the control and cost effectiveness of the vehicles and prepare recommendations for write-offs, where necessary.

Investigate means to constantly reduce the operational costs of the Fleet pertaining to maintenance activities.

Use VMRS (Vehicle Maintenance & Reporting Standards), reason-for-repair, work-done-codes and component codes, analyse data to improve maintenance and recommend modifications to solve technical problems.

Responsible for the supervision of tyres management which include maintenance practices, controlling mechanisms and performance monitoring.

Ensure that proper workshop administration, record keeping & vehicle history records are well maintained via the Fleet Management System (FMS).

Ensure that timely accurate data is entered into the FMS for the repairs, tyres & stock control modules.

Assist and ensure that all reports and information as required by the Organisation are produced promptly on a timely basis via FMS. Additionally, analyze information and quality of report prior to distribution.

Responsible for the supervision of oil & lubricants ensure that the quality/quantities of the supply of lubricants are in accordance with standards set.

Implement best practices established and ensure that KPI’s (Key Performance Indicators) are maintained with parameters set.

Ensure that vehicles are adequately tracked both for operational and security purposes by usage of both VHF/ HF radio and GPS Systems.

Ensure full compliance with WFP policies and procedures

Ensure that minimum health and safety requirements are met in full, together with considerations for environmental needs.

Responsible to ensure that all staff (persons reporting) carry out their duties in accordance with their Job Descriptions set.

Continuously collect and collate valuable data or information relating to improvements required for standardisation and development purposes for Fleet management and communicate this information to other staff in Fleet.

Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

Travel occasionally, as required by the Organisation.

Will perform any other duties as requested by immediate supervisor.

Working with

Liaise and co-operate with all other employees within Fleet and all units within the Organisation with particular emphasis on the logistics section.

Persons Reporting

• Mechanics
• Assistant Mechanics(s)
• Auto-Electrician(s)
• Assistant Electricians
• Welder/Fabricator(s)
• Panel beaters/Sprayer(s)
• Tyre Person(s)
• Recovery Truck Driver/Mechanic
• Mobile Workshop Driver/Mechanic

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply. Please copy and paste the following link into the web browser in order to apply for this position:

Logistics Associate (Workshop Supervisor/Foreman)

Application destination: https://wd3.myworkdaysite.com/en-GB/recruiting/wfp/job_openings/job/Herat-AfghanistanThe-Islamic-Re/Logistics-Associate--Workshop-Supervisor-Foreman-_JR127890