Finance Coordinator (Program Support)

About the Company

DACAAR is a non-governmental, humanitarian organization that supports sustainable development in Afghanistan through promoting the ability of local communities to decide upon and manage their own development process. The organisation employs around 900 staff (National & International). Core thematic areas are: Water, Sanitation & Hygiene; Natural Resource Management; Small Scale Enterprise Development; Women’s Economic Opportunities.

DACAAR is an equal opportunity employer dedicated to promoting a diverse workforce. We warmly invite applications from all segments of society. Each candidate will be assessed based solely on their individual merits. We particularly encourage qualified individuals with disabilities to apply.

Job Summary

Position Description:

The Finance Coordinator - Program Support will be responsible for day-to-day program finance function – mainly in program financial planning / budgeting, budget monitoring, support and coordinate of program / project financial operations, enforcing donor, organizational and government rules and procedures. The post holder works within the framework of Financial Manual set by DACAAR ensuring all DACAAR policies & procedures, donor regulations, accounting standards and local laws are complied with at all times.

Responsibilities:

Financial planning and monitoring: Prepare and maintain necessary budget information & data for all field, regional and main offices and other support functions. Closely work and provide support to program in budget preparation and revision Prepare and timely submission of financial management reports to field, regional offices and as well program/operation department Upload projects budget into the accounting system in liaison with the HoF. Work with the program team to realign work plan and budget in existing budget revisions or new budget preparation Monitor the implementation of budget – forecasted amounts against actual amount incurred Analyze the variance and flag any overspending/underspending above/under agreed or approved level Follow up to implementation of decisions taken on budget monitoring / variances analysis Ensure timely posting of financial data into system, in order to meet the reporting deadlines internal and external. Ensure that all costs incurred for a project are accounted for before any donor reporting and are within the project period. Prepare budget codes for all projects along with budget holders and present for approval for HoF before uploading Actively contribute to the cash flow statement preparation and revision, along with Finance Coordinator – Treasury Preparing operational budget and as well staff list for secured/unsecured Actively involved in monthly budget allocation of staff for sharing with HR department Communicating with all field/regional offices regarding the changes brought to vouchers and or other financial documents Controlling and maintain proper financial record of CRLP project. Cross check and review the contracts/POs receives from field/regional offices Financial management: Contribute to the financial management system of DACCAR and ensure sound financial management in all programs Suggest and propose any reviews for change to the policies as actual practice may require. Cross checking & authorizing program costs from regions and ensure correctly charged to correct budget line and posted to the SUN ledger system Vet, review and ensure all regional and field payments (cash, cheque, transfers etc) have been made with sufficient and complete supporting documentation To vet and review invoices and other supporting documents for accuracy and timelines Review all requests, expenditures and reimbursements from the field and the regional offices. Liaise and co-ordinate with other departments on information requirements and to ensure compliance and timeliness of processing and effecting financial instructions. Ensure timely and proper filing, maintenance and custody of accounts, records & documents in defined area of work for ease of reference and retrieval. Audits: Actively involve and provide support to donor audit in coordination with Senior Finance Officers – Reporting and Compliance Ensure audit preparedness of program and support departments prior to external audits. Provide all required financial data and information for internal and external audit and participate in preparation of audit schedules, facilitate pre-audit meeting, respond to auditors queries and management letter in close consultation with HoF. Prepare draft responses to auditor’s management letter in close consultation with Senior finance officer – Reporting and compliance and program staff present it to HoF.

Education

Master’s degree in business administration (MBA) with a specialization in Finance is required.

Experience

At least five years of relevant professional experience in finance, preferably in a similar role with national or international NGOs (NNGOs/INGOs).

Other Qualifications and skills required

Full Command of MS office Package.

Finance system SUN.

Program budgeting.

Proven ability to prepare, review, and analyze financial statements, budget reports, and financial reconciliations.

Good understanding of financial management, internal controls, and donor financial reporting requirements in NGO/INGO environments.

Familiarity with the Community Resilience Program (CRP), including its financial management, budgeting, and reporting requirements, is an advantage.

Strong analytical, organizational, coordination, and communication skills, with the ability to support program teams and regional offices on financial matters.

Languages

Oral & Written fluency in English, Pashto and Dari is required.

Employment benefits

Good training opportunities to enhance employees’ skills

Severance pay: one-month salary per year of service

24 days of paid annual leave per year

10 days of paid sick leave per year

2 days’ weekend

Eid bonus on both Eids (after the completion of three-month service)

45 days of paid Hajj leave (after the completion of one-year service)

90 days of paid maternity leave for female employees (after the completion of three-month service)

5 days of paid paternity leave for male employees (after the completion of three-month service)

Public holidays (According to the approved public holiday’s list).

Pick and drop Allowance AFN (2000/month)

Procedure for submission of applications

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to [email protected] or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note

Applications without DACAAR’s UPDATED Job Application Form will not be considered.

Application without Vacancy Number will not be considered.

UPDATED DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, ACBAR Website: www.acbar.org/; jobs.af websites, and DACAAR Main Office Kabul.

Applications submitted as .RAR file or if the size exceeds 2MB, will not be accepted by the system

Only Short-listed candidates will be contacted and called for the written test/ interview.

The salary would be paid in AFN according to the actual exchange rate.

DACAAR Commitment to Safeguarding

DACAAR is dedicated to preventing any form of inappropriate behaviour in the workplace, including sexual harassment, exploitation, abuse, and financial misconduct. We also prioritize the well-being of children, young people, adults, and beneficiaries with whom we interact. All staff members are expected to uphold this commitment as outlined in our code of conduct.

We emphasize the importance of recruiting individuals who align with and exemplify our values.

The person in this role will receive the necessary training and is responsible for understanding and adhering to the organization's safeguarding policies. All job offers will be contingent upon satisfactory references and appropriate screening checks, which may include criminal background and terrorism finance checks.

DACAAR is also a participant in the Inter Agency Misconduct Disclosure Scheme. In accordance with this Scheme, we will seek information from previous employers of job applicants regarding any findings related to sexual exploitation, abuse, and harassment during their tenure, as well as any ongoing investigations at the time of their departure. By submitting an application, candidates acknowledge their understanding of these recruitment processes.

Kabul Office Address

House No. 2, Street No. 12, Third Line Qalai Fathullah, District No. 10, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan

Phone: (+93) 0202230752/ (+93) 0202230753

E-mail:[email protected]

Web site: www.dacaar.org