Administration & Human Resources Manager / Contracts Manager

Mezan Sultani Group is seeking a qualified Human Resources and Administration Manager / Contracts Manager to lead administration, procurement, asset management, and HR operations, while directly supervising the IT and Media units. The position manages the complete lifecycle of commercial, partnership, investment, and other business contracts—from drafting, review, and negotiation through approval, signing coordination, implementation monitoring, amendments, renewals, termination, and final closeout. Responsibilities also include official correspondence, hard-copy and electronic filing and archiving, electronic attendance management, and participation in internal and external meetings. Based at the Kabul Head Office, with travel to project sites as required, the role supports the Group’s mining, construction, energy, and trading activities. Strong leadership, organizational, negotiation, and contract-drafting skills are essential, along with practical experience managing electronic attendance systems. Administrative responsibilities will constitute the majority of the position’s duties and workload.

Job Requirements

Bachelor’s degree in Business Administration, Human Resources, Management, Public Administration, or a related field.

At least five years of relevant experience, including two years in a managerial or supervisory position.

Demonstrated experience in administration, human resources, procurement, and asset management.

Proven ability to manage commercial, partnership, investment, and other business contracts throughout their lifecycle, including drafting, negotiation, implementation monitoring, and closeout.

Hands-on experience managing electronic attendance systems and biometric devices is mandatory, including employee enrollment, shift scheduling, attendance reconciliation, and reporting.

Knowledge of applicable employment requirements, HR procedures, procurement controls, and contract administration.

Strong skills in official correspondence, report writing, document control, and hard-copy and electronic filing and archiving.

Proficiency in Microsoft Word, Excel, Outlook, and relevant HR and administrative systems.

Ability to supervise IT and Media staff, establish priorities, and assess departmental performance.

Strong leadership, negotiation, communication, problem-solving, and organizational skills.

Professional proficiency in Dari and Pashto, with strong English reading and writing skills for correspondence and contracts.

High standards of integrity, confidentiality, accuracy, and accountability.

Willingness to travel to project sites and other company locations as required.

Experience in mining, construction, energy, trading, or other multi-site businesses is an advantage.

Duties and Responsibilities

• Administration, Procurement and Asset Management

Lead daily administrative operations and support services across the head office, branch offices, and project sites.

Develop and implement administrative policies, procedures, work plans, and budgets.

Manage company assets, including registration, tagging, allocation, custody, transfers, maintenance, returns, and approved disposal. Conduct periodic physical asset checks, reconcile records, and report missing, damaged, or misused property.

Manage incoming and outgoing correspondence, including drafting, review, registration, distribution, and follow-up of official letters, emails, memorandums, and notices.

Maintain organized hard-copy and electronic filing and archiving systems, ensuring proper classification, scanning, naming, secure storage, and timely retrieval.

Track company licenses, permits, approvals, and renewal deadlines in coordination with responsible departments.

Participate in internal and external meetings, represent the company within delegated authority, and ensure decisions and assigned actions are documented and followed up.

• Human Resources

Manage workforce planning, recruitment, selection, onboarding, employment documentation, performance management, and staff separation.

Prepare and administer employment contracts, amendments, job descriptions, appointment letters, and other HR documents. Maintain complete, accurate, and confidential personnel files.

Administer electronic attendance systems and biometric devices, including employee enrollment, shifts, schedules, attendance monitoring, and reporting. Resolve missing punches, incorrect records, and synchronization issues through documented approvals and coordination with IT and supervisors.

Reconcile attendance with leave, official travel, and project assignments, and provide verified payroll inputs to Finance. Manage leave records, employee relations, grievances, and disciplinary processes in coordination with management.

Implement HR policies and monitor compliance with applicable employment requirements and company procedures.

Coordinate performance evaluations, training needs, employee handovers, clearance, asset returns, and final settlement inputs.

• Business Contracts Management

Manage the complete lifecycle of commercial, partnership, investment, joint venture, procurement, supply, service, lease, and other business contracts - from initial drafting to final closeout.

Gather requirements and draft contracts, agreements, memorandums of understanding, annexes, and related documents.

Review and negotiate contractual terms with counterparties, coordinating with management, Finance, technical teams, and legal advisers as needed.

Ensure contracts clearly define responsibilities, deliverables, payment terms, investment contributions, ownership and profit-sharing arrangements where applicable, deadlines, and termination provisions.

Verify counterparty information, supporting documents, and signatory authority; obtain required approvals and coordinate signing.

Communicate contractual obligations to responsible teams and monitor implementation, payments, contributions, reporting requirements, and deadlines.

Maintain a central contracts register, deadline tracker, and complete physical and electronic contract records.

Prepare contractual correspondence and notices, and manage amendments, extensions, renewals, and termination processes. Identify contractual risks and non-performance, recommend corrective action, and coordinate claims, disputes, and settlements with management and legal advisers.

Complete contract closeout by verifying deliverables, outstanding obligations, final settlements, and required documentation. Obtain management authorization for contract signing, binding commitments, and settlements in accordance with delegated authority.

• IT Unit Supervision

Directly supervise the IT unit, set priorities, review work plans, and monitor service delivery.

Oversee technical support for computers, networks, internet services, business systems, and electronic attendance infrastructure.

Ensure the IT unit maintains equipment records, software licenses, access controls, maintenance schedules, and support logs.

Monitor data backup, recovery, information security, and timely creation or removal of employee access.

Review IT resource requirements, service-provider performance, and significant incidents, and escalate unresolved risks to management.

• Media Unit Supervision

Directly supervise the Media unit, assign priorities, and monitor work plans and deliverables.

Oversee company profiles, website content, social media, presentations, publications, and project or event coverage.

Ensure materials are accurate, professionally presented, consistent with company branding, and approved before publication.

Protect confidential business information and ensure sensitive content is released only with authorization.

Maintain organized archives of approved photographs, videos, designs, and publications.

• Departmental Leadership and Reporting

Lead departmental staff, assign responsibilities, monitor performance, and coordinate support across the Group’s operations.

Monitor departmental budgets and expenditure with Finance and recommend improvements to service quality and efficiency.

Submit regular reports covering activities, progress, outstanding actions, contractual obligations, and operational risks.

Ensure proper handovers and continuity of essential departmental services.

Maintain confidentiality, prevent conflicts of interest, and follow approved procedures and authority limits.

Perform other duties relevant to the position as assigned by management.

Interested and qualified candidates are requested to submit their updated CV to the company email:

[email protected]

Email Subject: Application for Administration & Human Resources Manager / Contracts Manager Position Only shortlisted candidates will be contacted for an interview.