Visa Officer

Administrative specialist responsible for obtaining visas/work permit and overseeing all transits within the Capital are managed in accordance to local and international laws, contexts and MSF procedures, in order to ensure the smooth running of MSF activities.

MINIMUM REQUIREMENTS AND COMPETENCIES

Education: Bachelor Degree in Business or Administration related studies. Essential

Experience: Previous working experience of at least two years with MSF or other NGO. Desirable

Previous experience with other NGOs in developing countries. Desirable

Languages - English Essential

• Pastho / Dari Essential

Knowledge - Computer literacy (Word, Excel, Internet, Homere). Essential

Competencies - Results

• Teamwork
• Flexibility
• Commitment
• Stress Management

• In conjunction with the Head of Movement, managing visas and associated required processes for the arrival and

departure of international staff from the country

• Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas,

per diems) with the projects and headquarters.

• Ensuring contact with external partners to stay informed on policies and procedures related to entry/work regulations

(immigration, UN ...). Being responsible for all administrative tasks required for personnel transiting through the capital (including transportation, briefings, financial matters and lodging).

• Being in charge of the preparation of Salary Advance and Travel Allowance.
• Being responsible for the filing of administrative documents according to MSF standards and local legislation.
• Responsible for organizing visas, renewing visas and obtaining exit visas for all IMS.
• Update and keep track of internal follow-up tools and communications with ministries.
• Prepare and follow up administrative documents for visa application.
• Collect and communicate legal and administrative information regarding visas in Afghanistan and other countries.
• Responsible for ensuring the support travel service in HQ informed about ongoing processes.
• Keep a complete and updated list of useful contacts regarding visa application.
• Give regular feedback to the line manager and report issues or incidents.
• Ensure the security of legal documents.
• Responsible for organizing IMS briefing and debriefing schedules.
• Responsible for IMS finance related administration.
• Support other visa processes (Schengen, Iran, Pakistan, UAE, etc.) related to training

How to apply

Follow the below link OR scan the QR code to access the online job application survey. Candidates must fill in the survey in order to be considered for shortlisting: Online Application for VISA OFFICER KABUL – Fill out form

After completing the survey, send the following documents to email: [email protected]

• CV and motivation letter
• Relevant diplomas and work certificates
• National ID card both sides (this will be used for visitor authorisation pass)

The email address given in this online survey must be the same as the one used to send your supporting documents. The interested candidates must answer the online survey and submit their documents before November 9th 2026 at 5:00 PM. Only applications completing the online survey and sending supporting documents by email will be treated The reference VISA OFFICER must be stated in the email to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered. Only candidates who meet the essential criteria will be shortlisted and contacted.