Supply Chain Associate (Asset)

About the Company

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Internal and external candidates are eligible to apply to this vacancy, particularly qualified female candidates,  For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates Second tier candidates include: All external candidates, including those on third party contract (CTG)

Context: 

Under the overall supervision of the Supply Chain Officer -Logistics in Afghanistan and the direct supervision of the senior Logistics Associate, the incumbent will be responsible and accountable for assisting the Asset management activities for IOM Mission in Kabul, Afghanistan measured by the below objectives:

·Maintain accurate asset records in WAVE/FlexiPro

·Conduct physical inventories.

·compliance with IOM policies and procedures

·Safeguard organizational assets

Job Summary

Core Functions / Responsibilities:

1.Support the management of office property, plant, equipment and other organisational assets in accordance with IOM policies, procedures and established asset management standards.

2.Maintain an accurate and up-to-date asset register and ensure that all assets are properly identified, tagged, recorded and assigned to the responsible custodian and/or location.

3.Coordinate the receipt, inspection, recording and allocation of newly acquired assets,verifying that assets received correspond with approved purchase orders, specifications and delivery documentation.

4.Coordinate the transfer, relocation and reassignment of assets between staff members, units and offices,verifying that all movements are properly authorised, documented and reflected in the asset management system.

5.Conduct periodic physical verification and inventory counts of assets, reconcile physical assets with system records and investigate and follow up on discrepancies, missing assets and other irregularities.

6.Monitor the condition, utilisation and operational status of assets and coordinate with relevant units and service providers for maintenance, repair, replacement and warranty services as required.

7.Monitor asset-related insurance coverage, warranties and service agreements and coordinate the timely renewal, reporting of losses or damages and follow-up of insurance claims and other contractual obligations.

8.Coordinate the reporting and documentation of lost, stolen, damaged or destroyed assets and ensure that appropriate administrative, investigation and follow-up actions are undertaken in accordance with IOM procedures.

9.Support the identification and processing of obsolete, surplus, damaged or uneconomical assets for disposal, including preparation of relevant documentation and coordination of authorised disposal activities.

10.Coordinate with Finance and relevant units to reconcile asset records with financial records and ensure that acquisitions, transfers, disposals and other asset transactions are accurately recorded and supported by appropriate documentation.

11.Maintain complete physical and electronic asset records and retrieve, analyse and report asset information, including asset holdings, movements, condition, utilisation, losses, maintenance and disposal status.

12.Provide briefing, technical guidance and training to staff, asset custodians and junior SCM personnel on asset management procedures, safeguarding and accountability of organisational property, inventory control and reporting requirements.

13.Perform other relevant asset management and supply chain duties as may be assigned.

Required Qualifications and Experience

Education

·Bachelor’s degree in business administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience;

or

·High School diploma with (5) five years of relevant professional experience

·Certification in Procurement, Logistics or Supply Chain Management is an advantage

Experience 

·Experience in procurement and logistics and working with vendors and service providers;

·Experience with asset management process;

·Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,

·Experience working in an international organisation an advantage.

SKILLS: 

·High level of computer literacy;

·Ability to work with national and international institutions;

·Ability to prepare clear and concise report;

·Excellent communication and negotiation skills; and,

·Ability to establish realistic resource requirements to meet IOM needs.

Languages

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note:Qualified female candidates are highly encouraged to apply.

Required Competencies

Values

Inclusion and respect for diversity: respect promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account