Sr. Executive Assistant to the President and Vice President

The primary purpose of this position is to ensure the effective management of the President’s and VP's time, appointments, meetings, correspondence, documentation, official engagements, and administrative commitments, while ensuring that all instructions, decisions, assignments, and tasks directed by the President and VP are properly recorded, communicated, monitored, followed up, and reported until completion or further direction. The incumbent shall serve as a central coordination point between the Presiden and VP and relevant internal departments, senior management, employees, business partners, clients, government representatives, consultants, and other authorized stakeholders. The position requires more than routine administrative support. The Sr. Executive Assistant must demonstrate the ability to anticipate the President and VP's requirements, prioritize competing demands, prepare accurate and professional documentation, draft meeting minutes, coordinate follow-up meetings, maintain an effective action-tracking system, and proactively monitor outstanding tasks and commitments. A critical responsibility of the position is to ensure that no instruction, decision, assignment, meeting action, or important commitment issued by the President and VP is overlooked or left without appropriate follow-up. The incumbent must maintain a structured system to track assigned responsibilities, deadlines, progress, delays, and completion status, bringing overdue, sensitive, or business-critical matters to the President and VP's attention promptly. The position requires exceptional integrity, confidentiality, communication skills, professional judgment, attention to detail, organizational capability, and the ability to perform effectively in a demanding executive environment. The Sr. Executive Assistant shall exercise administrative and coordination authority within the limits established by the President and VP and Company policies, without assuming the operational responsibilities or decision-making authority of the individuals and departments responsible for executing assigned tasks.

Educational Requirements

• A bachelor’s degree in Business Administration, Management, Office Administration, Human Resources, Communications, or a related discipline and MBA is preferred.
• A relevant diploma combined with substantial executive-support experience may be considered.
• Additional qualifications in executive assistance, business communication, office management, project coordination, or professional administration will be an advantage.

Professional Experience

• Preferably five to eight years of relevant professional experience in executive assistance, senior administrative support, office management, or a comparable role.
• Demonstrated experience supporting a President, CEO, Managing Director, Board Member, or other senior executive is strongly preferred.
• Proven experience in executive calendar management, confidential correspondence, meeting coordination, minute-taking, and action-item follow-up is essential.
• Experience maintaining action trackers, monitoring deadlines, coordinating departmental responses, and preparing management status reports is highly desirable.
• Experience working in a structured corporate environment with multiple departments and competing priorities is desirable.
• Exposure to senior stakeholder engagement, management reporting, or confidential business matters will be an advantage.

Language Requirements

• Excellent written and verbal communication in English is required where English is the Company’s working language.
• Proficiency in Dari and Pashto, as relevant to the Company’s operations and stakeholder environment, is must.
• Knowledge of additional languages relevant to the Company’s business activities is an advantage.
• The candidate must be capable of preparing accurate, clear, professional correspondence and meeting minutes and communicating effectively with individuals at different organizational levels.

Technical and Digital Skills

The candidate should demonstrate proficiency in

• Microsoft Outlook or an equivalent calendar and email management platform.
• Microsoft Word for professional correspondence, reports, and meeting minutes.
• Microsoft Excel for action trackers, registers, status reports, and administrative records.
• Microsoft PowerPoint for executive presentations and briefing materials.
• Microsoft Teams, Zoom, or equivalent virtual meeting platforms.
• Electronic document management, digital filing, and records organization.
• Scheduling, task-tracking, and productivity applications approved by the Company.

Strong typing, proofreading, formatting, document-control, and general office technology skills are expected.

KEY OBJECTIVES OF THE POSITION

• Provide reliable executive coordination and administrative support to both the President and Vice President.
• Attend executive and management meetings as assigned, ensuring agendas and required documents are prepared.
• Record accurate minutes, decisions, action points, responsible owners, and agreed deadlines.
• Maintain a centralized Executive Instruction and Action Tracker for instructions and actions from both executives.
• Follow up with responsible individuals and all departments until each action is completed, formally closed, or redirected.
• Deliver structured daily and weekly progress reports to both executives.
• Escalate overdue, delayed, high-risk, or decision-dependent actions according to the agreed escalation procedure.
• Coordinate calendars, appointments, correspondence, briefings, and executive meetings for both executives.
• Maintain accurate, confidential records of executive meetings, decisions, action logs, and reports.
• Improve accountability and visibility of cross-departmental commitments without assuming execution ownership.

Interested and qualified national candidates are invited to click Apply Now. submit their applications, including a cover letter and an updated CV, no later than 30 Nov 2026. Please note that only shortlisted candidates will be contacted for an interview.

Equal Employment Opportunity

Setaragan Mutahed Company provides equal employment opportunities to all employees and applicants without discrimination based on ethnicity, gender, religion, disability, age, or any other protected status.