Site Admin Officer

• Site Administration: Manage daily administrative activities, maintain staff attendance records, leave records, and other site administrative documents.

• Required Qualifications and Experience
• Bachelor’s degree or diploma in Business Administration, Logistics, Management, or a related field.
• Minimum 3 years of relevant experience in administration, logistics, transportation, or site support, preferably in construction projects.
• Experience in vehicle coordination, staff transportation, accommodation, and administrative recordkeeping.
• Good computer skills, particularly Microsoft Word and Excel.
• Strong organizational, communication, coordination, and problem-solving skills.
• Required Computer Knowledge
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• PDF software (Adobe Acrobat or equivalent).
• Microsoft PowerPoint
• Key Competencies
• Ensure timely and reliable transportation and logistical support for site operations.
• Maintain accurate administrative records, attendance sheets, and vehicle logs.
• Ensure the availability and proper coordination of essential site services and facilities.
• Submit timely reports and maintain proper documentation of administrative and logistical expenses.

Duties and Responsibilities

• Site Administration: Manage daily administrative activities, maintain staff attendance records, leave records, and other site administrative documents.
• Transportation Management: Coordinate staff transportation, vehicle allocation, daily movement, and transport schedules according to site requirements.
• Accommodation and Camp Management: Coordinate staff accommodation, meals, cleaning, and other camp facilities, where applicable.
• Logistics Coordination: Coordinate the movement and delivery of materials, tools, equipment, and supplies with Procurement, Storekeeper, and relevant site teams.
• Site Facilities Management: Monitor the availability of office supplies, drinking water, electricity, internet, sanitation, and other essential site services.
• Vehicle and Equipment Records: Maintain vehicle usage logs, fuel records, maintenance schedules, and records of assigned logistical equipment.
• Administrative Support: Arrange site meetings, maintain administrative files, and assist with preparation and distribution of internal communications.
• Service Provider Coordination: Coordinate with transport providers, accommodation providers, catering services, and other logistical service providers.
• Expense Documentation: Maintain supporting records for transportation, accommodation, fuel, and other site administrative expenses, and submit them to the relevant department.
• Health, Safety, and Security: Ensure that administrative and logistical activities follow applicable site HSE and security procedures.
• Reporting and Coordination: Submit regular administrative and logistics reports to the Site Manager and promptly report shortages, service disruptions, and logistical issues.

please send your on email

Application destination: mailto:[email protected]