Site Admin/Finance Officer

ZNCC is seeking a dynamic and experienced Site Admin / Finance Officer to oversee administrative, financial, and operational functions at the site level. This key leadership role ensures accurate financial management, compliance with Afghan regulations and donor requirements, and effective support for ongoing projects. The successful candidate will manage daily finance and administration, provide strategic guidance to senior management, and help build a strong, reliable team that supports ZNCC’s growth and long‑term objectives.

Qualifications & Requirements

Education: Bachelor’s degree in Business Administration, Finance, Accounting, or Economics; Master’s degree preferred.

Experience: Minimum of 5 years, preferably in construction, contracting, or project-based organizations. Prior experience with donor-funded projects is highly desirable.

Technical Proficiency: Advanced skills in MS Office (especially Excel) and accounting software such as QuickBooks.

Soft Skills: Strong attention to detail, ability to work under pressure, and high integrity.

Personal Attributes

Resilience and adaptability in complex environments.

Strong leadership and initiative, with the ability to work independently.

High ethical standards and integrity.

Excellent communication skills in English, Dari, and/or Pashto.

Pragmatic problem-solving mindset.

Excellent analytical, problem-solving, and organizational skills.

Administrative & Site Management

Manage and maintain all project administrative records through structured physical and electronic filing systems.

Oversee office operations, including maintenance, utilities, supplies, accommodation, and lease arrangements.

Supervise and manage site support staff (drivers, cooks, cleaners, watchmen, technicians, and helpers).

Prepare staff leave requests, attendance records, and timesheets; monitor staff presence and discipline.

Support recruitment, interviews, onboarding, and orientation of site-based support staff in coordination with HR.

Coordinate staff travel, vehicle movement, and transportation of materials and equipment.

Act as the focal point for site administration and represent logistics functions during the Logistic Officer’s absence.

Uphold the confidentiality of staff, vendors, and project information and report any misconduct or irregularities.

Perform any additional duties assigned by the Line Manager or Head Office.

• Logistics, Procurement & Store Control

Prepare daily material requests for construction and kitchen needs.

Coordinate data entry and conduct daily clearance with the logistics department.

Collect quotations, prepare and process procurement documentation (PR, PO, GRN, GIN, GDN).

Conduct purchasing of project materials when required and ensure value for money.

Manage site store and kitchen control systems, including stock monitoring and reporting.

Coordinate material requests and transfers between the Site Office and Head Office, ensuring timely delivery, accurate documentation, and smooth operational support.

Support and work closely with the Storekeeper to ensure accurate inventory records.

Maintain updated inventory lists and submit regular reports to Head Office.

Monitor project stores, equipment, and consumables to prevent shortages or misuse.

• Asset, Vehicle & Machinery Management

Maintain vehicle logbooks, fuel consumption records, and movement sheets.

Monitor and control machinery timesheets and usage records.

Track and report on project assets, tools, and equipment condition and utilization.

• Financial Management & Reporting

Manage petty cash, daily expenses, cashbooks, and physical cash reconciliations.

Record daily financial transactions, vouchers, and ledgers using approved accounting software.

Prepare cash requests, monthly repairing budgets, and expenditure forecasts.

Prepare and submit regular finance reports to Head Office.

Monitor project expenditures against approved budgets and report variances.

Prepare payroll, calculate applicable taxes, and support timely tax submissions.

Compile monthly, quarterly, and annual financial reports for management and donors.

Ensure accurate coding of all financial transactions (account code, cost center, journal, period).

Organize financial documentation and support internal and external audits.

Distribute funds only upon authorized approval in line with project budgets and company regulations.

Interested and qualified candidates are encouraged to submit their CVs along with a cover letter, educational and work experience documents to ([email protected]) no later than 23 October 2026.

The subject line of the email must be: Site Admin/Finance Officer-ZNCC-VA-71-2026

Please ensure that your CV + Cover letter files are renamed with your full name; otherwise, your application will not be shortlisted.