HR/Admin Assistant (Re Announced)

Shelter for Life International (SFL) is a non-governmental, non-political, non-profit and international faith-based organization. It has been working in Afghanistan since 1998 and is presently managing long-term and short-term humanitarian and development programs to the people in need in countries around the world. SFL is currently operational in Afghanistan, Liberia, South Sudan, Senegal and Tajikistan. Our Headquarters is located in Minnetonka, MN and funded by multiple donors such as BPRM, USG, USDA WFP and FAO. SFL has rich experience and provides assistance in the following areas; Agriculture Development, Food Security, livelihood and emergency, Shelter and Population Settlement, Application of Microcredit, Infrastructure Development and Health and Nutrition.

Shelter for Life (SFL), in partnership with FAO, is implementing, the “Strengthening Access to Essential Food Security and Health Services (Support for Afghan People)” Project (OSRO/AFG/155/ASB) aim to strengthen food security and resilience among vulnerable households in Takhar and Badakhshan Province. These projects respond to acute food insecurity caused by prolonged drought, economic instability, and limited agricultural productivity. By providing immediate food assistance, agricultural inputs, and capacity-building support, the projects seek to enhance livelihoods, improve nutrition, and reduce the vulnerability of smallholder farmers and at-risk communities, thereby contributing to overall stability and resilience in the provinces.

The HR/Admin Assistant will support the Finance Manager in managing daily HR and administrative activities. The role facilitates program recruitment and hiring processes, including preparing recruitment work plans and managing start-up timelines. The HR/Admin Assistant ensures the effective implementation of human resources policies and procedures, maintains accurate and up-to-date personnel records and related HR documentation, and manages the filing and contract management system. The position also supports the preparation of HR/Admin reports. This role requires strong attention to detail, excellent organizational skills, and the ability to work effectively as part of the finance team, while carrying out assigned special projects and other duties as required.

Shelter for Life implements safe and PSEA-sensitive human resources practices
and processes throughout recruitment, contracting, and performance management to ensure the safety and well-being of all staff and beneficiaries. Shelter for Life has zero-tolerance policy on Sexual Exploitation and Abuse (SEA).

• Facilitates the program recruitment and hiring processes.

• Implements recruitment in accordance policies and procedures

• Responsible for creating recruitment work plan and managing start-up deadlines.

• Ensuring that personnel records/files and related HR documentation is updated in a timely manner.

• Keep record and control of staff attendance, days off worked, comp days, annual leave taken, sick days taken, etc.

• Ensure that staff attendance register is properly maintained on a daily basis and follow up on staff not signing off and take necessary action as per rules.

• Report to line manager and/or Finance manager & Finance and Admin Director any information, which has, or may have, an impact on operations, is it obtained by investigation or chance occurrence.

• Provide and updating employee’s ID card

• Coordinates and supervises preparation of employment agreements.

• Maintains file and contract management system.

• Coordinates new staff orientation at regional offices.

• Facilitates program on-boarding processes and benefits administration

• Making Time sheets to office security guards on a monthly basis

• Monitoring of leave balances for all staff.

• Making Attendance sheet, overtime etc…

• Perform other duties as assigned by line manager (Acting Country Director)

Qualification/Requirements

• 4 years general work experience with NGOs, INGOs, or UN agencies.

• Minimum 2 years of proven/relevant work experience in the field of HR/Admin with NGOs, INGOs or UN agencies

• Computer skills at the operator level, especially with MS Office packages

• Fluency in English, Dari and/or Pashto, both written and spoken.

• High attention to detail, effective time management skills, strong work ethic, a willingness to learn new skills, and the ability to be a self-starter.

• Experience in planning, reporting, and budgeting with finance.

• Good communication skill and able to pass the massage/questions in local languages to the respondents.

• Have good interpersonal skills and ability to work plan.

• Supervisory, team worker, analytical, and troubleshooting skills.

• Regional and cultural knowledge of areas of SFL field operations in Afghanistan

• Willingness to work long hours when required

• Ability and willingness to travel to the project sites and outside of duty station within Afghanistan and adjust to the SFL environment as frequently as required

• Honest, proactive, well-mannered, and must share values of SFL.

• Willing to stay in field locations

• Ready to work, live and travel in an intricate and strenuous environment

• Local candidates will be preferred.

• To be an Afghan citizen

Interested qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience, and submit their application to the link: https://ww.careers-page.com/sflinternational

Only short-listed candidates will be invited for a written test and/or interview.

Applications received after the announcement closing date or applications in hard copy will not be accepted.

The successful applicant will be expected to undergo a Background & Reference check and be compliant and sign up to Shelter for Life’s Code of Conduct, PSEA (Prevention from Sexual exploitation and abuse), and other SFL’s policies prior to a final offer being made